Business

Moldova Road Sector Program IV

Moldova Road Sector Program IV

Procurement ref:9257-EOI-45094

Location:Moldova

Business sector:Transport

Project number:45094

Funding source:EBRD

Contract type:Consultancy Services

Notice type:Invitation for expressions of interest (loan or grant funded)

Issue date:09 Oct 2018

Closing date:22 Nov 2018   at  17:00   Local time

Invitation for Expressions of Interest

Supervision of Rehabilitation Works under the Contracts*:

Lot 1: RSP/W11/01: Rehabilitation of R14 Balti – Sarateni Road, km 26+600 – km 38+300 (Rehabilitation of R6 Chisinau-Orhei-Balti Road km 99+530 – km 111+230)

Lot 2: RSP/W11/02: Rehabilitation of R14 Balti – Sarateni Road, km 43+000 – km 61+000 and bridge at km 64+756 (Rehabilitation of R6 Chisinau-Orhei-Balti Road km 76+700 – km 94+700 and bridge at km 72+944)

Assignment Description:

This invitation for expressions of interest follows the General Procurement Notice No. 9222-GPN-45094 for this project which was updated in Procurement Opportunities, on the EBRD’s web-site on September 7, 2018.

The Government of the Republic of Moldova intends using the proceeds of a loan from the European Bank for Reconstruction and Development (EBRD) towards the cost of the Moldova Road Sector Program where the construction supervision services are required.

The objective of the Construction Supervision services is to supervise the execution of the works and administer the contract through efficient and effective expertise, resulting in the issue of a Taking-over certificate and a Performance Certificate for the following Works Contracts within the budget and time defined in the project procurement plan.

Republican Road R14: Balti to Sarateni connects the city of Balti with the M2 Chisinau – Soroca road via Sîngerei. It forms part of primary route between Chișinău and Bălți, the two largest cities in Moldova, providing significant regional and local connections.

The works are divided into two lots, which are to be performed concurrently and comprise:

Lot 1: The section starts at km 26+600, at the western access road to Singerei, and continues as the Singerei Bypass until the eastern access to Singerei at km 33+800. The section ends at km 38+300. Concerned road section also serves for the traffic heading to Floresti through Singerei via R18.

The principal elements of the Works comprise repairing and overlaying of the existing asphalt pavement and providing a third lane of carriageway along the whole length. Structural works include remedial works to a total of 4 bridges.

Lot 2: This section starts at Copaceni village at km 43+000 and extends to the M2 Chisinau – Soroca road junction at km 66+657, excluding the short section from km 61+000 to km 64+370 but including the 7 span Bridge at km 64+756. The principal elements of the Works comprise the overlaying of the existing asphalt pavement and providing a third lane of carriageway along the whole length. Structural works comprise remedial works to a total of 6 bridges.

The overall time for completion of the works under the Contract is 730 days. The Defect Notification Period is 365 days.

The Employer invites expressions of interest from suitably qualified firms who are interested in providing such assistance to the Employer to facilitate the timely and effective implementation of the Project by advising the Employer on the administration of the EBRD funded Contracts with due diligence and by carrying out the duties of the Engineer assigned to him in the Contracts which will be a re-measurement unit rate contract based on FIDIC Conditions of Contract for Construction, MDB Harmonized edition, 2010. The Consultant shall exercise the authority attributable to the Engineer, as specified in or necessarily implied from the Contracts, to ensure timely, satisfactory completion of the Works in accordance with the Contracts.

Assignment Start Date and Duration: The assignment is expected to start in May 2019 and last about 40 months, which includes 1 month for pre-Commencement activities, 24 months of works supervision, 12 months covering defects notification period and 3 months for the Performance Certificate issue and other closing activities.

In order to successfully implement the assignment, it is envisaged that the Consultant’s team will consist of the following experts:

  • 1 (one) Team Leader/ Engineer’s Representative
  • 1 (one) Deputy Team Leader/ Resident Engineer
  • 1 (one) Materials Engineer/ Quality Assurance Engineer
  • 1 (one) Quantity Surveyor
  • 1 (one) Bridge Engineer

Also, the Consultant shall envisage the group of following non-key experts:

1. Technical support staff:

  • 1 (one) Materials Engineer
  • 1 (one) Quantity Surveyor
  • 1 (one) Environmental and Social Expert
  • 2 (two) Road Inspectors
  • 1 (one) Bridge Inspector
  • 2 (two) Land Surveyors
  • 2 (two) Laboratory Assistants
  • 1 (one) Designer’s Representative

2. Short-term experts

Funding Source: EBRD.

Eligibility: Procurement will be open for all the Consultants except those restricted in the EBRD’s list of ineligible entities. The proceeds of the loan shall not be used for the purpose of any payment to persons or entities or for any import of goods, if such payment or import is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations and the Client’s Country prohibitions, if such prohibitions are confirmed as acceptable by the Bank.

In order to determine the capability and experience of consulting firms seeking to be shortlisted, the information submitted with the Expression of Interest shall include the following:

  1. Company Profile:
  • Company profile, core business, staffing levels and technical capacity, annual turnover;
  • Details of firm’s/association’s/joint venture’s standard quality policies, procedures and practices;
  • Name, qualifications and relevant experience of firm’s director or manager who will assume overall responsibility for the firm’s, association’s or joint venture’s team coordination, management and output;
  • Specific details of firm’s/association’s/join venture’s procedures to ensure quality of its performance over the life of this assignment including management coordination and role of each firm.
  1. Company Experience:

Provide evidence of the successful completion of 10 projects (Taking-Over Certificate is considered completion) under FIDIC conditions of Contract during the past 5 years.

Specific Project Data to be provided should include the following details:

  • Project title, and narrative description of the project;
  • Contractual role of the firm;
  • Detailed description of the actual services provided by the firm;
  • Type of FIDIC contract used for works subject to the supervision;
  • Name of firm’s senior staff (Project Coordinator, Team Leader/ Engineer’s Representative) involved and functions performed;
  • Number of staff and number of person-months of professional staff provided by the firm;
  • The presence of any lead or affiliate companies and their respective roles;
  • Detailed description of the actual services provided by associate companies;
  • Number of staff and number of person-months of professional staff provided by affiliate companies;
  • Location, and start and completion dates;
  • Works Contract value;
  • Supervision Contract Value;
  • Name of the Client and funding source, with which procurement rules, e.g. IFIs’, were applied;
  • Details of the works supervised including the following aspects:
  • Supervision of the works in accordance with FIDIC;
  • Review / approval of Construction Drawings;
  • Preparation of Variations, Analysis of Claims in accordance with Conditions of Contract;
  • Contract administration (correspondence, reports, minutes of meetings, document control / contract records, reporting to Employer and Funding agencies);
  • Environmental / Social monitoring and reporting;
  • Concrete Bridge Construction;
  • Bridge Rehabilitation;
  • Drainage structures (culverts / ditches);
  • Earthworks construction;
  • Asphalt mix design and construction (binder, SMA);
  • Roadside furniture (signs, safety fencing and road marking);
  • Relocation of Utilities (gas / water / electrical / communications).

In case more than 10 project references will be provided, only 10 most relevant to the assignment in the client’s view will be taken into consideration during evaluation.

The information on the company’s profile shall be submitted in accordance with Table 1 and the information on company’s experience in accordance with Table 2 of the attached Annex 1.

The Expression of interest is to be in English language and should not exceed 50 pages.

Evaluation criteria of EOIs:

Criteria

• Sub criteria

Weighting

Company Profile 10%
• Core business and years of experience                         5%
• Technical and administrative capacity                         5%
Experience 90%
• Experience of consultant specific to the assignment                         80%
• Experience of consultant specific to the South-East Europe region                         10%

 

Procurement procedure: Procurement of the consultancy services will be conducted in accordance with the EBRD’s Procurement Policies and Rules (PP&R) dated November, 2017. The consultants will be selected under ‘Quality and Cost-Based Selection’ (QCBS).

A shortlist of qualified firms will be prepared on the response to this invitation, after which the short-listed firms will be invited to submit their proposals.

If the Consultant has been found by a judicial process or other official enquiry to have engaged in any of the Prohibited Practices as defined in the EBRD PP&R, details of the basis for the outcome of such process or enquiry shall be provided with the expression of interest.

The Employer reserves the right not to shortlist consulting firms that have been found to have engaged in any of the Prohibited Practices regardless of the results of the evaluation of the expressions of interest.

Interested consultants may obtain further information at the address below during office hours from 8:00 to 17:00 (local time).

Expressions of interest must be delivered to the Client in an envelope marked “EXPRESSION OF INTEREST for Moldova Road Sector Program: Supervision of Civil Works on R14 Balti – Sarateni Road, km 26+600 – km 38+300 and km 43+000 – km 61+000 and bridge at km 64+756“, to the address mentioned below by November 22, 2018 at 17:00 (local time) in hard copy: one (1) original and one (1) copy, and one (1)electronic copy on CD-ROM or memory stick. Please note that submission of Expressions of Interest that do not comply with these requirements may be rejected.

Expressions of interest received after this time and date may be returned unopened.

Consultants should be aware that distance and customs formalities may require longer than expected delivery time.

The Executing Agency/Client Contact Person:

State Road Administration

Attention: Ms. Natalia CAPATINA

Chief of the Procurement Section

Office 401, Bucuriei str. 12A, MD 2004

Chisinau, Republic of Moldova

E-mail: procurement@asd.md

Website: www.asd.md

*The Contract names provided in brackets represent the new names of the roads in subject.

 

Annex 1.  

Table 1. Company’s profile Form.

Criteria

• Sub criteria

Info

Company Profile  
• core business and years of experience {type of company, country and year of formation, company registration number, head office address, branch office address, fields of activity, organizational and management structure}
• technical and administrative capacity {No. of permanent staff for last five years (total staff and staff in relevant fields); relevant managerial capacity of the Project Coordinator (CV), turnover for last five years, membership of professional organizations, quality control/ quality assurance certification}
Experience  
• Experience of consultant specific to the assignment {see Table 2. Consultant’s Experience Form.}
• Experience of consultant specific to the South-East Europe region**

 

Table 2. Consultant’s Experience Form.

Project No.: ___ of 10
Project name: Approx. value of the Works Contract:

Approx. total value of the Supervision Contract:

Approx. value of the services provided by your firm:

Country:

Location within the country:

Start date (month/year):

Completion date (month/year):

Name of Client:

 

Duration of Project (months):
Funding source: No. of professional staff provided by the firm:

No. of person-months of professional staff provided by the firm:

Name of associated Consultants:

 

No. of professional staff provided by affiliate companies:

No. of person-months of professional staff provided by affiliate companies:

Type of FIDIC contract used for works subject to the supervision:
Contractual role of the firm(s): Name of senior professional staff and functions performed:
Narrative description of Project:

Which type of contract was used for a construction contract under supervision

Description of actual services provided by your staff within the Project
Detailed description of the actual services provided by associate companies:

 

**“Experience of consultant specific to the South-East Europe region” refers to experience gained by the consultant in the successful completion of assignments of similar nature and complexity in South-East Europe countries.

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